Author Archive
Folders Are Your Friends
We’ve been doing the Inbox Shuffle around my house lately. I’ve seen several posts from my Organizing and Systemizing friends on Facebook and Twitter on this topic, too. Must be the New Year. Anywho, clutter control is not one of my passions or strengths. In fact, one of the items on my Vision Board is “Conquer Clutter.” Maybe some of you struggle with this, too.
This week my husband, Mr. UnCommon Sense, started a new job. Therefore, he has a new computer, new software, and a recycling bin so full that two men had to lift it into the truck. He has just started learning Outlook, and I am helping him set it up. This is the part of the blog where I tell you that folders are your friends. Like most of you, I get dozens of emails every day. That would be a light email day! Years ago I learned the value of folders and have taught a number of friends, family members and clients some of these things. Here are the basics.
Create subfolders in your inbox for different categories. For example, you might have a folder in each client’s name. You might have one for Family. Maybe one for Vacation or Hobbies. Additionally, set up folders for all those SignUps to various things, Ezines, Social Media, Church, Software, each child’s school and sport, or anything else that is subject oriented that you get a lot of email for.
Create rules in Outlook for how you are going to handle the incoming email. All Facebook messages or Twitter DM’s automatically flow into a folder and not into my Inbox. Most of my ezines flow directly into the ezine folder instead of coming into my inbox. Stores that I receive sale notices about get the same treatment. I have folders set up for a couple of my lesser used email addresses and any incoming email addressed to those email addresses goes right into those folders. This does an immediate cut back of clutter. You could have email from each of your clients go directly to a folder. I prefer to have them come directly into my inbox, though.
During the times of the day that you handle email, do whatever you need to with the item and then delete or store it in one of the other folders right away. I know some people have a “To Do” kind of folder that emails go to that need action taken on. The point is, if you are not using folders, it is a great tool if for no other reason than you can find emails quickly by going to the correct folder.
You might find it helpful to do a review of all the emails you are getting and start using the rules and folders in your email software. Then, don’t forget to back it all up!
The Edge is Never Dull
This weekend I finally made my vision board. It really turned out more like one of my daughter’s collages from high school, but I am pleased with the results. Who knew you could find some of these things in a magazine. Since I have no magazine subscriptions my biggest challenge was coming up with some to cut up. Luckily, a neighbor brought a stack that were about to be trashed. And the jackpot was at the little used book store in my parent’s town. I knew they sold “used” magazines, but if the issues are more than a couple months old, they GIVE them away. She wanted me to take all they had (there were hundreds.) I took a couple dozen and got to work ripping and tearing.
Time passed. Life gets in the way. I finally bought the poster board and glue stick (!) and cut and pasted last night. It felt a little silly – got to admit. But the end result makes me smile every time I look at it. There are lots of cool things on it – in a vision board sort of way – but my favorite has the be this: The Edge Is Never Dull. I’m glad to say that is how I choose to live every day – on the edge. Sometimes it’s a little wacky and weird, and it’s usually a tad uncomfortable, but if I don’t push the envelope I don’t think I will grow into the person I want to become and the business I want to have.
Looking forward to a surprising 2010!
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Facebook Replaces Email
It’s Sunday night, a great dinner behind me, and here I am back at my desk. A Battlestar Gallactica prequel is on and I am looking at the week ahead of me. There’s a lot on the calendar page. A whole lot. And there’s more to do that isn’t on the calendar yet. Need to write it all down or something will get dropped along the way. Do you ever have weeks like that?
My current system is using the calendar that is built into Outlook. For years I carried a Day Timer (corporate hold over) and then a slim Day at a Glance notebook. When that quit working for me I started putting everything into Outlook. I print the week out each Sunday night and then write in additions or changes as the week progresses. The back is usually filled with notes from a phone call or brainstorm session I had, and gets filed appropriately. What do you use for a calendar?
Funny thing I just noticed. Facebook time doesn’t show up anywhere on my calendar, yet I seem to find myself there way more than I should be. I’ve taken to communicating with some clients and business colleagues via Facebook now instead of email. Do you wonder if Facebook is going to replace email?
I’ve asked lots of questions tonight. I’d love to hear your answers!
I Don’t Have Any Goals
A number of people that I follow in Facebook and Twitter don’t call their new year’s business directions “goals.” I can see that. But I don’t really get hung up on the words used to describe what my plans are for the year, and I am just now getting things ironed out for 2010. Yes, that’s later than most, but I’ll consider it to be just in time for me.
One of my coaches last year said to make 3 different kinds of achievable goals:
1 Revenue goal – check.
2 Personal Best goals – interesting twist that I love.
3 Scary goals – wow. She described them as the kind of thing that makes you have to breath into a paper bag.From the looks of the things I have written down, I’ve got that covered pretty well!
This week I am doing a vision board for the first time and including items from all these areas. All I really know is that it is going to be a great year for my business, and the direction it will take may be fluid for awhile. I’m going to try to hold the shiny object syndrome to a minimum and just focus on what is right for me and steer clear of any copy cat routines.
This year, the scary goals are what I am most excited about. Go get your own paper bag and stick it by your desk. If you haven’t used it once in the next 3 months, get some bigger plans!
Hey – let me know what scary thing you are planning to do.
What I Learned in 2009
2009 has to have been the wildest ride ever! My business has gone from Point A to Point B to Point C and pulled me along with my hair flying behind me. I’ve coached and been coached, mentored and been mentored, delegated and been delegated to. The people I’ve met in person or virtually have impressed me beyond belief. I thought I knew a lot about being a business owner, but 2009 raised the awareness of my business potential to the nth power. My to-do list is crazy long; to the point that I’m almost stuck spinning my wheels. Thank goodness I have someone starting to help me soon. Maybe this week!
Here are some of the key things I learned along the way.
- Find a mentor or business coach. It should be someone who has been down the same road as you and reached success. You will need to invest in yourself for this one. But the amount you invest will come back to you (many times over) if you put into action what they tell you to do.
- Delegate! If you don’t know why or how, consider getting help in cutting the control strings. Check out Delegate or Bust!. Jessica can help you find the right match for what you need done.
- You need to have systems in place for everything that you do. It’s impossible to grow your business without them.
- Hang out or mastermind with other entrepreneurs who are on their way to greater success. Help each other with great ideas and accountability.
- Pick up the phone and stay in touch. As much as we rely on our computers, social media and email, the key to more sales in 2010 may be at the end of your phone cord.
Read, read, read. If you don’t have any recommendations for business books or magazines (just ask someone), go to the nearest bookstore, or log onto Amazon and see what they are displaying for sale. There are so many “classics” as well as new books. Keep a book at your bedside or in your car to read while sitting in line at the bank depositing all your checks! Better yet, download the audio version and listen while running errands or puttering around the house. I always have teleconference replays and books on my MP3 player. (Santa brought me a new Sony version in shiny red that I love.) You can load tons of audios so you never have to be without inspiration.
Stay tuned for more details about each of these in upcoming blog posts. Y’all have a safe and Happy New Year! Here’s to our prosperity…
30 Days of Thanks – 30
Today I am grateful for the amazing life I have. My family, my church, my friends, my clients, and my work – all blend perfectly for me. This month of blessings has been fun to share with everyone. I hope you all have learned something worthwhile about me, and that it has been enjoyable to read. I’m thankful to have been able to post to my blog almost every single day. (My recently dreadful internet connection made it impossible once or twice!) Wishing each of you a grateful December and 2010!
30 Days of Thanks – 29
I’m so grateful for all the abundance that my family has received this year. And I’m happy to know that God will always provide everything we need, exactly when we need it. Abundance doesn’t mean excess to me – it means just the right amount. This thought is so freeing and hopeful. I’m certain that the right direction will always unfold to me and to each one of us.
30 Days of Thanks – 26
It’s Thanksgiving Day, and as I write, the turkey has been in the oven for a couple of hours already. Hubby got up pre-dawn to put it in the oven. I’ve given him instructions on making gravy, so we will see how that turns out! I’ll be heading for church in a bit. I’ll probably get choked up during the testimonies of gratitude from everyone there. I don’t know if anyone else from the family is joining me at the service, so they will pick me up on the way to Grandma Sue Sue’s house – turkey in tow. This year I am grateful for the abundance of good that my family has received. “I will praise the name of God with a song, and will magnify him with thanksgiving.” ~ Psalms 69:30
30 Days of Thanks – 25
I love family traditions. We only have a couple. The one I look forward to is Movie Day (or Night.) I think it started on vacation 20 years ago. It rained one day while we were at the beach, so we took our little ones to a movie. That started something, so that during every vacation, we always save one afternoon to see a movie. The kids have always humored me; sometimes it was difficult during the teen years, but we did it despite the protests. Most often we have seen the family blockbusters that were playing during the summer. It could have been Star Wars, Harry Potter, or Pirates of the Caribbean. We next added a movie over the Thanksgiving holidays and right around Christmas – often Christmas Eve afternoon before church. After my daughter started college we added movie days whenever she came back home.
So this holiday weekend we are going to see “The Blindside.” I always give my son fair warning so he doesn’t go off with his friends to see it first. He understands that he might end up seeing something twice otherwise.
Hope you have some neat holiday traditions, too.
